Email Policies - Do's and Don'ts

There is a proper way to introduce a policy to your work force that should be should eliminate any distrust issues between employer and employee. Below are a few "Do's and Don'ts" in creating email policies:

Do:

1. Establish a clear set of written rules that address the use of email by employees in the workplace.
2. Explain to your employees the seriousness of software piracy.
3. Include an overview of your company's discrimination and sexual harassment policies in your email policy.
4. Have all of your employees new and old, Managers and Supervisor, sign a written copy of the policy; one for themselves and one for the company.

Don't:

1. Rely on email to communicate your email policy.
2. Assume your employees will train themselves. We all know what assuming does!
3. Construct separate email policies for Supervisors and Managers.
4. Allow employees to brush off the company's policies as senseless and meaningless. Let them know their email usage will be monitored and violators of the policy will be disciplined.